Office of Residence Life
Colebank Hall Suite 300
1201 Locust Avenue
Fairmont, WV 26554
Monday - Thursday
8 a.m. - 4 p.m.
8 a.m. - 12 p.m.
PHONE: (304) 367-4216
FAX: (304) 333-3693
Although we review each exemption request on a case-by-case basis, we do offer a few guidelines for our most common exemptions. While meeting one of these examples does not guarantee an exemption, it is a great place to start. Most requests that do not meet at least one of our five guidelines are denied, but you are welcome to submit them for review if the situation is outside of our usual consideration. Each exemption request must be turned in with supporting documentation.
Submit a copy of your driver's license, birth certificate, or other federal/state ID with printed date of birth. This may be faxed or e-mailed as a scan.
Submit a copy of your marriage license. This may be faxed or e-mailed as a scan.
Include a copy of the child's birth certificate and documentation that indicates the child's permanent address matches the parent's. This may be faxed or e-mailed as a scan.
Include a letter from a physician's office with physician's verification on official letterhead. Be aware that we will make every effort to accommodate many circumstances, and our Disability Services Office should be made aware of any additional facilities or services to help accommodate you.
Other exemption requests can be submitted with evidence requested by our office staff. We attempt to keep options open for what sort of evidence can be submitted with an exemption request, but the final burden of proof lies with the student. We will attempt to contact the student if we believe more evidence is necessary to make an informed decision. Insufficient evidence is reason enough for an exemption to be denied, and our office staff are not accountable for ensuring that sufficient evidence is submitted.
Finally, be aware that some circumstances are not sufficient for an exemption to be granted, regardless of the evidence. Although this is not an exhaustive list, here are some of our most common examples:
We do not provide exemptions due to any financial situation or change in situation. We recommend considering all costs of attendance carefully before selecting an institution, and encourage students to speak with our Financial Aid Office regularly to fully understand their unique financial considerations.
While we always encourage students to resolve conflicts as a means to personal growth, we also offer several services to resolve and prevent disatisfaction with roommates. Moreover, we do not offer exemptions because of concerns regarding race, sex, religion, age, national origin or handicap, as identified and defined by law.
When applying for housing, we attempt to keep open communication in regards to room availability and openings. As such, we do not offer exemptions due to unsatisfactory room selection options. We always recommend that a student apply as soon as possible for housing in order to avoid filled rooms.
There are exceptions to our normal residency policy, and students who meet the below criteria may be considered exempt from their housing requirements. Exemption paperwork may be printed or picked up from our housing office in Turley Student Services Center, and may be returned in person, by e-mail, by fax, or by mail as soon as is convenient. This paperwork should be returned with any evidence to support your exemption claim, or additional paperwork requested by our department. However, before applying for an exemption, there are a few things you should know: